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EXHIBITORS

EXHIBITORS

You can find all you need to know to prepare for WAVE 2024 as an Exhibitor.  Please read on and send us your information now.
Any queries contact the OWA Office on admin@optometrywa.org.au

As WAVE 2024 is a hybrid conference, all exhibitors will have a presence on this WAVE website virtually, including those that are exhibiting in person at the conference venue.
We can assist you in all aspects of preparing your virtual booth, you just need to send us the details as listed below BEFORE 8th March 2024.

ONSITE EXHIBITORS

As an Exhibitor at WAVE 2024

VENUE INFORMATION
The Esplanade Hotel by Rydges
46-54 Marine Terrace, Fremantle WA 6160


DELIVERY INFORMATION

Deliveries can arrive from Wednesday 13th March & must be collected Monday 18th March from the loading dock.    Please ensure labelled WAVE 2024 & your Company Name - You DO NOT need your booth number.
Any queries, contact Sheryl Tang @ The Esplanade Hotel. Email: sheryl_tang@evt.com

ACCOMMODATION
OWA currently have pre-booked discounted accommodation at $230 inc GST per night including breakfast for 1.  This is for the weekend of WAVE 2024 – discounted dates start from 13th March to the 18th March and are subject to availability.

Please Note:   You will need to complete the below expression of interest form to check on availability as the offer is open to Exhibitors and Delegates. 

BOOTH REQUIREMENTS & ADVANS
  • All Booths have 1 table (2 for Gold) 2 or 4 chairs, and power
  • Tablecloths are available on request to OWA at no charge
  • Table dimensions are: 1.8m x 0.6m
  • If you require any more items, please book with Advans including additional power
  • ADVANS BOOKING FORM       
  • ADVANS CATALOGUE

BUMP IN & BUMP OUT
  • IN: Friday 15th March from 1.30pm
    Any deliveries will be placed in front of your relevant stand ready for you to bump in. 
  • OUT:  Sunday 18th March from 2.30pm
  • COLLECTIONS: Please arrange any couriers for Monday 18th March
  • STORAGE:  There is an Exhibitor Storage Room onsite for use from bump in to bump out only. 
  • Please read: VENUE BUMP OUT LETTER

EXHIBITOR REFRESHMENTS & LUNCH
Morning Tea & Lunch for EXHIBITORS will be served approx. 45 minutes before the Delegates enter the Exhibition Hall for their Morning Tea & Lunch
All served in the Exhibitors Relax Room opposite the Exhibition Hall.
Please advise dietary requirements well in advance of the event.

SUNDOWNER - Sat 16th March 5 - 7.15pm @the Resort Pool
All exhibitor representatives are invited, please ensure you confirm for tickets when asked by the OWA office in early March 2024.
SALES REPRESENTATIVES DETAILS ASAP

Please submit your 
  • Sales Reps Name
  • Email
  • Job Title
  • Contact Number
  • Photo & Bio optional
  • Any LinkedIn or social contacts that you wish to be updated. 

CLICK HERE to enter details in our online form including file uploads - please note we may already have your information from previous years - so you don't have to complete all the fields if not applicable. 

or email admin@optometrywa.org.au 
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YOUR VIRTUAL BOOTH ONLINE

VIRTUAL BOOTH REQUIREMENTS

As an Onsite Exhibitor you also have an online Exhibitor webpage created for  you and we are here to help you add in your company details, contact details, sales representatives details and any questions you want to ask those visiting your page.

Locate your Virtual Booth HERE

Submit any of the items listed below to the OWA Office HERE * this form is the same as the above sales rep info form. 

  • New images
  • Logos
  • Video's
  • Updated text.  
Read on below for information on the Competitions available to Delegates. 
RESOURCES

Please send OWA any resources that you wish to be uploaded and available to download by WAVE Delegates.   Delegates have to be logged into WAVE website to view the resources.

  • File Options: Supported File Types.jpg, .png, .gif, .pdf, mp3, .aac, .flac, .mp4, .avi, .mov, .qt, .wav, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .ppts

  • Please list if any order you wish to be displayed other than A-Z.

  • Please send via MAILBIGFILE www.mailbigfile.com to admin@optometrywa.org.au

DELEGATE INTERACTION

COMPETITIONS
We have on offer the Passport Competition & the Codeword Competition for our In Person and Virtual Delegates.

The OWA Office will contact all exhibitors to invite to participate & explain the competition options in detail.   

Competitions do increase the interactions between delegates and exhibitors and our winners are always very grateful to receive their prizes.

Participating Exhibitors receive the names and email addresses of all those that entered the competitions plus information on who downloaded resources.

CONNECTIONS
Virtual Delegates can connect with Exhibitors via messages which are sent to your nominated email address. 
You do need to have your Sales Representatives details completed to make use of this option. 
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